General information

Invitation letter

Please follow this link to download the letter of invitation.

Scholarships

FELASA, ICLAS European Regional Committee (ICLAS ERC), and Laboratory Animals Ltd are offering scholarships to young European laboratory animal scientists presenting an abstract at the FELASA Congress to be held in Brussels, Belgium, 13- 16 June 2016.

There will be eleven scholarships of 800.- EUR each, sponsored by FELASA, ICLAS, and Laboratory Animals Ltd. For more information on the application process click here.

Congress

Badge

All visitors to the congress will receive a personalized badge when collecting their registration documents. During the congress this badge must be clearly visible at any time on-site at the venue.

Entrance to the session rooms as well as to the poster and exhibition areas will only be permitted to persons wearing the congress badge.

In case of loss or damage, badges can be reprinted at the reception desk. In case of loss, charges for reprinting a badge are € 50.

Poster session area

The poster display area will be located in Foyer Margritte.

Social events

Opening reception:

The reception will take place on Monday 13 June 2016 from 18:00 till 20:00 at the exhibition hall.

Gala dinner:

The gala dinner is planned for the evening of June 15th at an exciting location in Brussels.

Participation to the gala dinner is not included in the registration fee. Tickets are € 100 per participants and can be bought while registering for the congress.

Tourist excursions:

More info on tourist excursions offered can be found on the Social Events webpage

Congress language

The official Congress language will be English. No simultaneous translation will be available.

Food and Refreshments

Coffee, tea and refreshments will be available to all fully registered congress delegates and exhibitors during all morning and afternoon breaks and during all lunches.

On Thursday, 16 June 2016 there is no official congress lunch break.

Special requests such as dietary requirements can be communicated to the congress organization.

Special Needs

Disabled participants or accompanying persons are invited to advise the congress organization during registration.

Certificate of attendance

After the congress, all participants to the congress will receive an attendance certificate by email.

Mobile Phones, Photography and Filming

Participants are kindly advised to turn down the sound of their mobile phones inside the congress halls during all sessions and presentations.

Out of respect for speakers’ copyright, it is forbidden to take pictures and/or to film during any session.

Insurance

In registering for the FELASA 2016 congress, delegates agree that neither the organization nor the congress agency EventConsulting.be is responsible for individual medical, travel or personal insurance. Participants, speakers, organizers, sponsors and exhibitors are requested to arrange their own travel and health insurance. All visitors are strongly advised to check their own personal insurance before travelling to the conference.

The organizers cannot assume liability for changes in the program due to external circumstances.

Internet Access and Cyberspace

Wireless LAN will be available for registered participants free of charge at the Square Brussels. There will be a Cyberspace area available to participants in the Exhibition hall.

Printing of documents

For printing of tickets etc, please send them electronically to receptiondesk@felasa.eu to be collected from the reception desk (€ 0,20/page).

Smoking Policy

FELASA 2016 is a non-smoking congress. In Belgium, smoking in public buildings such as the congress centre and the venue for the gala dinner is prohibited.

In general, it is prohibited to smoke in public buildings (including restaurants and bars). However, several restaurants, bars and hotels offer a special area/room for smokers.

Disclaimer

The organisers cannot assume liability for changes in the program due to external circumstances.

Neither the Local Organising Committee of FELASA 2016 nor the conference organiser and/or its agents shall be liable for any direct or indirect damages suffered by any participant including staff or appointed agents of exhibiting companies and organisations, and accompanying persons, either during or indirectly arising from the Felasa 2016 Congress. This includes consequential and immaterial damage, loss of personal property or cancellation expenses

For reasons beyond their control (such as war, strikes, lockouts or any other civil disturbances, earthquakes, floods and droughts or any other natural disturbances that have an impact on the FELASA conferences or any arranged part related to the congress), the Local Organising Committee of FELASA 2016 and/or the conference organiser may immediately alter or cancel the congress or any of its arrangements. The participants shall not receive any kind of compensation for any damages resulting from such alteration or cancellation, more than their registration fee.